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Washington State University Compliance and Civil Rights

WSU – Notice of Privacy Practice

This is template page for WSU Healthcare entities to use when creating their departmental Notice of Privacy Practices. 

Your Rights Our Responsibilities

This Notice describes how medical information about you may be used and disclosed and how you can get access to this information.

Please review carefully


Changes to the Terms of This Notice
We can change the terms of this notice, and the changes will apply to all information we have about you. The new notice will be available upon your request, in our office, and below.
Updated: August 2021

This Notice of Privacy Practices applies to the following organizations:

Washington State University
Department – Link to departmental website 
Contact Name 
Email Address
Phone 
Fax
Physical/Mailing Address


Sections

Your Rights
Your Choices
Our Uses and Disclosures
Our Responsibilities
Non Discrimination Statement

Your Rights

When it comes to your health information, you have certain rights. This section explains your rights and some of our responsibilities to help you.

Get an electronic or paper copy of your medical record

  • You can ask to see or get an electronic or paper copy of your medical record and other health information we have about you. Ask us how to do this.
  • We will provide a copy or a summary of your health information, usually within 15 days of your request. We may charge a reasonable, cost-based fee.

Ask us to correct your medical record

  • You can ask us to correct health information about you that you think is incorrect or incomplete. Ask us how to do this.
  • We may say “no” to your request, but we’ll tell you why in writing within 15 days.

Request confidential communications

  • You can ask us to contact you in a specific way (for example home or office phone) or to send mail to a different address.
  • We will say “yes” to all reasonable requests.

Ask us to limit what we use or share

  • You can ask us not to use or share certain health information for treatment, payment, or our operations.
    • We are not required to agree to your request, and we may say “no” if it would affect your care.
  • If you pay for a service or healthcare item out-of-pocket in full, you can ask us not to share that information for the purpose of payment or our operations with your health insurer.
    • We will say “yes” unless a law requires us to share that information.

Get a list of those with whom we’ve shared information

  • You can ask for a list (accounting) of the times we’ve shared your health information for six years prior to the date you ask, who we shared it with, and why.
  • We will include all of the disclosures except for those about
    • Treatment, payment, and healthcare operations, and certain other disclosures (such as any you asked us to make).
  • We’ll provide one accounting a year for free but will charge a reasonable, cost-based fee if you ask for another one within 12 months.

Get a copy of this privacy notice

  • You can ask for a paper copy of this notice at any time, even if you have agreed to receive the notice electronically. We will provide you with a paper copy promptly.

Choose someone to act for you

  • If you have given someone medical power of attorney, or if someone is your legal guardian, that person can exercise your rights and make choices about your health information.
  • We will make sure the person has authority and can act for you before we take any action.

File a complaint if you feel your rights are violated

  • You can complain if you feel we have violated your rights by contacting us directly.
  • You can file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights by sending a letter to 200 Independence Avenue S.W., Washington, D.C. 20201, calling 1-877-696-6775, or visiting the U.S. Department of Health & Human Services online.
    • We will not retaliate against you for filing a complaint.

Your Choices

For certain health information, you can tell us your choices about what we share. If you have a clear preference on how we share your information in the situations below, talk to us. Tell us what you want us to do, and we will follow your instructions.

In these cases, you have both the right and the choice to tell us to:

  • Share information with your family, close friends, or others involved in your case.
  • Share information in a disaster relief situation.
  • Include your information in a hospital directory.

If you are not able to tell us your preference, for example if you are unconscious, we may go ahead and share your information if we believe it is in your best interest. We may also share your information when needed to lessen a serious and immediate threat to health or safety.

In these cases, we never share your information, unless you give us written permission:

  • Marketing purposes
  • Sale of your information
  • Most sharing of psychotherapy notes

In the case of fundraising:

  • We may contact you for fundraising efforts, but you can tell us not to contact you again.

Our Uses and Disclosures

How do we typically use or share your health information?

We typically use or share your health information in the following ways:

Treat you

  • We can use your health information and share it with other professionals who are treating you.
  • Example: A doctor treating you for an injury asks another doctor about your overall health condition.

Run our organization

  • We can use or share your health information to run our practice, improve your care, and contact you when necessary.
  • Example: We use health information about you to manage your treatment and services.

Bill for your services

      • We can use and share your health information to bill and get payment from health plans and other entities.
      • Example: We give information about you to your health insurance plan so it will pay for your services.

How else can we use or share your health information?
We are allowed or required to share your information in other ways – usually in ways that contribute to the public good, such as public health and research. We have to meet many conditions in the law before we can share your information for these purposes. For more information visit the U.S. Department of Health & Human Services – HIPAA

Help with public health and safety issues

We can share health information about you for certain situation such as:

  • Preventing disease
  • Helping with product recalls
  • Reporting adverse reactions to medications
  • Reporting suspected abuse, neglect, or domestic violence
  • Preventing or reducing a serious threat to anyone’s health or safety

Do research

We can use or share your information for health research.

Respond to organ and tissue donation requests

We can share information about you with organ procurement organizations.

Work with a medical examiner or funeral director

We can share health information with a coroner, medical examiner, or funeral director when an individual dies.

Address workers’ compensation, law enforcement, and other government requests

We can use or share information about you:

  • For workers’ compensation claims
  • For law enforcement purposes or with a law enforcement official
  • With health oversight agencies for activities authorized by law
  • For special government functions such as military

Respond to lawsuits and legal actions

We can share health information about you in response to a court or administrative order, or in response to a subpoena

Student records are governed by FERPA and the Washington Uniform Health Care Information Act, RCW 70.02. Laws in Washington provide greater protections in some cases.  When required by law, we will not share the following type of information without your written permission:

  • Mental health services records
  • Sexually transmitted diseases records
  • Treatment records for drug and alcohol abuse
  • HIV/AIDS records

Our Responsibilities

  • We are required by law to maintain the privacy and security of your protected health information.
  • We will let you know promptly if a breach occurs that may have compromised the privacy or security of your information.
  • We must follow the duties and privacy practices described in this notice and give you a copy of it.
  • We will not use or share your information other than as described here unless you tell us we can in writing. If you tell us we can, you may change your mind at any time. Let us know in writing if you change your mind.
  • Washington State University does not discriminate or treat patients differently on the basis of age, race, color, national origin, sex, sexual orientation, gender identity or expression, religion, or disability. WSU will provide reasonable accommodations when necessary to communicate with and treat patients effectively. WSU complies with all state and federal laws and University nondiscrimination policies.

 

Contact Us


More information can be found on the U.S. Department of Health & Human Services

Complaints and Appeals

HIPAA & Your Health Rights

Non Discrimination Statement

For WSU’s complete policy on non-discrimination please view Executive Policy 15 

Washington State University complies with applicable Federal, State and University civil rights laws, regulations and policies and does not discriminate on the basis of race, color, creed, religion, gender, marital status, sexual orientation, gender identity or expression, veteran’s status, status with regard to public assistance, national origin, disability, or age in admission to, participation in, or receipt of the services and benefits under any of its programs and activities.

Arabic:

تمتثل جامعة ولاية واشنطن لكافة القوانين و اللوائح و السياسات الفيدرالية و الولائية و قوانين الجامعة المعمول بها المتعلقة بالحقوق المدنية ولا تميز على أساس العرق أو اللون أو العقيدة أو الدين أو الجنس أو الحالة الاجتماعية أو التوجه الجنسي أو الهوية الجنسانية أو التعبير الجنساني أو الوضع من حيث الجندية أو الوضع فيما يتعلق بالمساعدات العامة أو الأصل أو الإعاقة أو العمر عند التسجيل أو المشاركة في الخدمات و المنافع أو تلقيها في إطار أي برامج أو أنشطة.

German:

Washington State University erfüllt die geltenden Gesetze, Regelungen und Richtlinien des Bundes, des Staates und der Universität und diskriminiert nicht aufgrund von Rasse, Hautfarbe, Religion, Geschlecht, Familienstand, sexueller Orientierung, Geschlechtsidentität und -ausdruck, Veteranenstatus, Status in Bezug auf öffentliche Unterstützung, nationaler Herkunft, Behinderung oder Alter bei der Zulassung zu, der Teilnahme an oder dem Erhalt von Diensten und Leistungen im Rahmen jeglicher Programme und Aktivitäten.

Japanese:

ワシントン州立大学は該当する連邦、州、及び大学の公民権法、規制、及び方針を遵守し、本大学のプログラム及び活動のいずれにおいても、加入、参加、サービス及び特典の受領に関し、人種、肌の色、信条、宗教、性別、結婚歴、性的指向、性自認及びその表現、軍歴、公的支援受給の有無、国籍、障害、及び年齢を理由に差別しないものとする。

Khmer:

សាកលវិទ្យាល័យវ៉ាស៊ីនតោនបានអនុលោមទៅតាមច្បាប់បទប្បញ្ញត្តិ និង គោលនយោបាយរដ្ឋប្បវេណីសហព័ន្ធរដ្ឋ ថាសាកលវិទ្យាល័យនឹងមិនមានការប្រកាន់ ពូជសាសន៍ ពណ៌សម្បុរ ជំនឿ សាសនា ភេទ ស្ថានភាពអាពាហ៍ពិពាហ៍ និន្នាការភេទ អត្តសញ្ញាណភេទ ឬ ការបង្ហាញអត្តសញ្ញាណភេទ ស្ថានភាពអតីតយុទ្ធជន ស្ថានភាពទាក់ទងនឹងជំនួយសាធារណៈ ប្រភពដើមកំណើត ពិការភាព ឬ អាយុចូលរៀន ព្រមទាំងអនុញ្ញាតឱ្យបុគ្គលគ្រប់រូបអាចចូលរួម ឬ ទទួលសេវាកម្មនិងអត្ថប្រយោជន៍ផ្សេងៗ ក្រោមកម្មវិធីនិងសកម្មភាពណាមួយដែលសាកលវិទ្យាល័យផ្តល់ឱ្យ។

Mandarin:

华盛顿州立大学遵守适用联邦、州和大学的民权法律、法规和政策,不因种族、肤色、信仰、宗教、性别、婚姻状况、性取向、性别认同或表达方式、退伍军人身份、公共援助、国籍、残疾或年龄,参与或接受服务和福利状态下的任何活动而有区别对待。

Punjabi:

“ਵਾਸ਼ਿੰਗਟਨ ਸਟੇਟ ਯੂਨੀਰਸਿਟੀ ਫੈਡਰਲ, ਸੂਬੇ ਅਤੇ ਯੂਨਿਵਰਸਿਟੀ ਨਾਗਰਿਕ ਅਧਿਕਾਰ ਕਾਨੂੰਨ, ਨਿਯਮਾਂ ਅਤੇ ਨੀਤੀਆਂ ਦੀ ਪਾਲਣਾ ਕਰਦੀ ਹੈ ਅਤੇ ਨਸਲ, ਰੰਗ, ਪੰਥ, ਧਰਮ, ਵਿਵਾਹਿਕ ਦਰਜੇ, ਲਿੰਗ ਅਨੁਸਥਪਨਾ, ਲਿੰਗ ਪਛਾਣ, ਲਿੰਗ ਸਮੀਕਰਨ, ਸਾਬਕਾ ਸੈਨਿਕ, ਜਨਤਕ ਸਹਾਇਤਾ ਦੀ ਲੋੜ ਸਬੰਧੀ ਸਥਿਤੀ, ਰਾਸ਼ਟਰੀ ਮੂਲ, ਅਪਾਹਜਤਾ ਜਾਂ ਉਮਰ ਦੇ ਆਧਾਰ ਤੇ ਭੇਦ ਭਾਵ ਨਹੀਂ ਕਰਦੀ, ਅਤੇ ਨਾ ਹੀ ਕਿਸੇ ਵਿਅਕਤੀ ਦੁਆਰਾ ਯੂਨੀਵਰਸਿਟੀ ਦੀ ਕਿਸੀ ਵੀ ਯੋਜਨਾਵਾਂ ਅਤੇ ਗਤੀਵਿਧੀਆਂ ਦੇ ਹੇਠ ਸੇਵਾਵਾਂ ਦੇ ਗ੍ਰਹਿਣ, ਅਤੇ ਲਾਭ ਉਠਾਉਣ ਉੱਤੇ ਭੇਦ ਭਾਵ ਕਰਦੀ ਹੈ।”

Russian:

“Университет штата Вашингтон следует федеральным и государственным законам, а также учебным постановлениям и правилам о гражданских правах и не допускает дискриминации по признаку расы, цвета кожи, вероисповедания, религии, пола, семейного положения, сексуальной ориентации, гендерной идентичности или самовыражения, статуса ветерана, статуса льготника, национального происхождения, инвалидности и возраста при приеме, участии или получении услуг и льгот в рамках всех учебных программ и мероприятий.”

Spanish:

Washington State University es responsable de hacer cumplir las leyes, regulaciones y políticas de derechos civiles federales, estatales y universitarias que establecen que es ilegal discriminar por motivos de raza, color, creencia, religión, género, estado civil, orientación sexual, identidad o expresión de género, estado de veterano, estado con respecto a la asistencia pública, origen nacional, discapacidad o edad en la admisión, participación o recepción de los servicios y beneficios bajo cualquiera de sus programas y actividades.

Tagalog:

Ang Washington state University ay sumusunod ayon s naaangkop na batas sa karapatang sibil, regulasyon at patakaran naaayon s pederal, estado at unibersidad. Hindi ito nagtatangi sa pamamagitan ng lahi, kulay, pananampalataya, relihiyon, kasarian, estado marital, katayuan bilang beterano, katungkulan s serbisyo publiko, pambansang lahi, kapansanan at edad sa pakikilahok at pagtanggap ng mga serbisyo at benepepisyo sa ilalim ng anumang programa at aktibidad nito.

Ukrainian:

Вашингтон штату Університет відповідає чинним федеральним, державним та університетським законам, положенням та політикам, щодо громадянських прав і не здійснює дискримінації на основі раси, кольору шкіри, віросповідання, релігії, статі, сімейного стану, сексуальної орієнтації, гендерної ідентичності чи виразу, статусу ветерана, статус щодо державної допомоги, національно походження, інвалідності чи віку при прийнятті, участі в або отриманні послуг та пільг за будь-якою з програми та заходи університету.

Vietnamese:

“Đại học Washington tuân thủ các luật, quy định và chính sách về quyền công dân hiện hành của Liên bang, Bang và Đại học và không phân biệt đối xử dựa trên chủng tộc, màu da, tín ngưỡng, tôn giáo, giới tính, tình trạng hôn nhân, khuynh hướng tình dục, nhận dạng hoặc cách thể hiện giới tính, tình trạng cựu chiến binh cũng như tình trạng liên quan đến các vấn đề như hỗ trợ xã hội, nguồn gốc quốc gia, khuyết tật, hoặc tuổi trong việc được tham gia hoặc nhận các dịch vụ và lợi ích theo bất kỳ chương trình và hoạt động nào của trường.”